How Do Faculty & Staff Share Outlook Calendars and Folders?

Question 1 - How can you share objects such as Calendar, Contacts, Journal, Notes, or Tasks within Outlook?

1. Click on the object that you want to share. This will highlight the object.
2. Right-click on the object.
3. Select Share.
4. Click on the specific option you would like to share: Calendar, Contacts, Journal, Notes, or Tasks. This will create a sharing invitation with Reviewer-level permissions.
5. In the composition window, click the To button.
6. Select the recipient from your address book to send the invitation.
7. Click Send.

Question 2 - What causes difficulty in sharing objects within Outlook?

1. Incorrect permissions settings on the object being shared.
2. Recipient not listed in the address book or incorrect email address.
3. Connectivity issues with the Outlook server.
4. Outdated version of Outlook missing the Share functionality.

Question 3 - What should you do if you cannot share objects using the steps provided? OR

1. Verify that your Outlook application is updated to the latest version.
2. Ensure you have proper access rights to share the object.
3. Check your Internet connection to confirm Outlook is online and connected to the server.
4. If the issue persists, restart the Outlook application and repeat the steps.
5. If the problem is not resolved, escalate the issue by contacting your IT support team for assistance.

Additional information:
For detailed instructions on sharing your Outlook Calendar with others, refer to Microsoft’s official documentation: Share an Outlook Calendar with Other People.