Overview
Microsoft SharePoint is a cloud-based platform in Microsoft 365 designed for team collaboration, document sharing, and coordinated project management. At universities, SharePoint provides teams with a shared repository (1 TB per site) for document storage, integration with personal OneDrive accounts, and a flexible environment that can be tailored to meet the unique needs of academic and administrative groups.
Key Features
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Document Management: Stores and organizes documents in a central repository, allowing team members to access, edit, and collaborate on shared files.
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Role-Based Permissions: Customizable access levels for owners, members, and guests, enabling secure sharing and control over site content and settings.
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Real-Time Collaboration: Supports co-editing of documents, reducing the need for multiple versions and enabling seamless teamwork.
- Integration with OneDrive: Files in SharePoint sites can be integrated into personal OneDrive accounts for easy access and management.
- Site Customization: Allows site owners to personalize settings, adjust site visuals, and add descriptions to create a tailored team environment.
- Secure External Access: Enables controlled access for guests outside the university, allowing external collaborators to view or contribute as needed.
Benefits
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Centralized Collaboration: Provides a single, secure location for team projects, ensuring everyone has access to the latest documents and updates.
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Enhanced Organization: Customizable site structures and file libraries help academic and administrative groups maintain an organized workspace.
- Increased Productivity: Real-time co-editing and integration with Microsoft 365 tools improve workflows, making it easy for teams to collaborate efficiently.
- Flexible Access Controls: Role-based permissions and external access options ensure that the right people have appropriate access to team resources.
Available to
Available to Loyola's active faculty, staff, students, and departments with Microsoft 365 accounts for project and team collaboration.
Cost
This service is provided at no additional cost to eligible* individuals or departments, as it is fully funded by the institution.
*Questions on eligibility, please contact the ITS Service Desk*