Outlook Mailbox In-Place Archiving

What is Mailbox In-Place Archiving?

Mailbox In-Place Archiving in Outlook refers to the process of moving older or less frequently accessed emails out of your primary mailbox into a separate storage location (archive), helping you manage mailbox size, improve performance, and meet organizational or personal retention policies. This is a mailbox feature provided by Microsoft Exchange/Office 365 that stores older emails in a separate storage space (visible in Outlook), helping you stay within mailbox quotas while keeping access to older content. Outlook will automatically archive emails that are older than two years old.

How do I locate my Archive Folder?
To navigate to your archive folder, follow the instructions below:

Outlook Web & Outlook Desktop Client (New Client):

1. Open Outlook Web App or Outlook (New Version)
2. Locate the Sidebar Menu
   • On the left-hand side, you’ll see your folder list (Inbox, Sent Items, Archive, etc.).
3. Scroll Down to "In-Place Archive"
   • If the archive section is collapsed, click the arrow next to it to expand it and reveal folders like:
     • Archive
     • Deleted Items
     • Inbox
     • ETC.
4. Click on “Inbox” under the archive section to view older, archived emails.

Outlook Desktop Classic (Old Client):

1. Open Outlook Desktop or Outlook (Classic Version)
2. Locate the Sidebar Menu
   • On the left-hand side, you’ll see your folder list (Inbox, Sent Items, Archive, etc.).
3. Scroll Down to "Online Archive - (UVID)"
   • If the archive section is collapsed, click the arrow next to it to expand it and reveal folders like:
     • Archive
     • Deleted Items
     • Inbox
     • ETC.
4. Click on “Inbox” under the archive section to view older, archived emails.  

How do I search for Emails that are sent to the Archive?
To search for emails within your archive folder, follow the instructions below:

Outlook Web & Outlook Desktop Client (New Client):

1. Open Outlook Web App or Outlook (New Version)
2. Make the search option "All Folders"
3. Type in your search criteria to present your results

Outlook Desktop Classic (Old Client):

Open Outlook Desktop or Outlook (Classic Version)

1. Locate the Sidebar Menu & Scroll Down to "In-Place Archive - (UVID)"
   • On the left-hand side, you’ll see your folder list (Inbox, Sent Items, Archive, etc.).
     • If the archive section is collapsed, click the arrow next to it to expand it and reveal folders like:
       • Archive
       • Deleted Items
       • Inbox
       • ETC.
2. Click on “Inbox” under the archive section to view older, archived emails. 
3. Make the search option "All Folders"
4. Type in your search criteria to present your results